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Residence Life

Truman State University - Residence Life 
Summer Camps and Conferences Worksheet

This form is designed to provide Residence Life, Sodexho Food Services, and Facilities information about your group's intended needs.  Please complete this from and return it to Residence Life by within 60 days of the begin date of your camp, or by May 01, 2008, whichever is earlier.

A deposit of 30% of the total camp price will be due 30 days before the beginning of your camp. Please see the notes at the bottom of this page for specific details.

You can return this form via email by clicking the "Submit".  Before clicking submit, you may want to print a copy for your records.

This form is for groups staying LONGER than 7 nights.

If your group is staying for 7 nights or less, please click here.

Basic Camp Information
Conference Name:       
.
Sponsoring Department:
 .
Conference/Camp Coordinator First Name:
Conference/Camp Coordinator Last Name:
Address For Coordinator:
City (Coordinator):
State (Coordinator):
Postal Code (Coordinator):
Title of Coordinator:
Phone for Coordinator (xxx-xxx-xxxx):
Fax for Coordinator(xxx-xxx-xxxx):
Email for Coordinator:
Billing Contact
Billing Address:
.
City (Billing):

State (Billing):
Postal Code (Billing):
Phone (Billing) (xxx-xxx-xxxx):
Fax (Billing) (xxx-xxx-xxxx):
Email (Billing):
Budget Billing Code:
(Truman Groups Only)
Bill to individual Truman Student Accounts
.
Expected number of participants needing housing:
.
Expected number of commuters:                   
       .
Air Conditioning Requested:
.
Conference/Camp Move-In Date:
(mm/dd/yyyy)
Conference/Camp Move-Out Date:
(mm/dd/yyyy)
Total # of nights:
              .

 

Section A: Housing Needs for Camp or Conference Participants>
This is for Non-Employee/Staff Participants

Campbell Apartments are reserved for Summer School and McNair Scholars. All other programs will be placed once registration is received. Placement will be made by Residence Life based upon registration date, space availability, and the group's needs. Dobson and Ryle Halls will be offline. We will do our best to meet your first choice, but cannot guarantee availability. Truman Residence Life reserves the right to adjust placement based on space availability.

All residence halls come with a meal plan, and the price of the meal plan is included in the rate (unless noted). Campbell Apartments have an optional meal plan, which is reflected in the rates.
(# of Participants) X (# of nights) X (Price) = Expense Total
Housing Options # of Participants # of nights Price/night per person Expense Total
Dining Halls Open June 2 - July 26
Residence Hall with AC - Double Occupancy     TBD
 Residence Hall with AC - One Occupant     TBD
Residence Hall w/out AC - Double Occupancy     TBD
Residence Hall w/out AC - One Occupant     TBD
Campbell Apt. - Double Occupancy w/out meals     TBD
Campbell Apt. - Double Occupancy with meals     TBD
Campbell Apt. - Single Occupancy w/out meals     TBD
Campbell Apt. - Single Occupancy with meals     TBD
Dining Halls Closed Prior to June 2 - After July 26
Residence Hall with AC - Double Occupancy     $17.00
 Residence Hall with AC - One Occupant     $21.25
Residence Hall w/out AC - Double Occupancy     $13.50
Residence Hall w/out AC - One Occupant     $17.00
Campbell Apartments - Double Occupancy     $18.00
Campbell Apartments - Single Occupancy     $22.50
 
 

Section B: Housing Needs for Camp or Conference Employees/ Advisors
This section is for all advisors and/or employees who need on-campus housing.

 All residence halls come with a meal plan, and the price of the meal plan is reflected in the rate.

(# of Staff) X (# of Nights) X (Price) = Expense Total
Housing Options # of Staff # of Nights Price/night per person Expense Total
1.Residence hall room w/ AC - One Occupant     TBD
2. Residence Hall w/out AC -  One Occupant     TBD
3. Residence Hall with AC - Double Occupancy     TBD
4. Residence Hall w/out AC - Double Occupancy     TBD

 

Section C: Additional Amenities Requested
Only available upon request and on a first-come, first-serve basis.

(Items billed in 7-day week increments only)
(Quantity Requested) X (# of Weeks) X (Price) = Expense Total
Housing Options Quantity Requested # of Weeks Price Expense Total
1. Room w/out Occupants
.		     $15.00/week
2. Microfridge Rental
.		     $5.00/week
3. Air Conditioner Electricity Fee     $10.00/week
4. AC Rental/Electricity Fee (Limited Rentals Available)     $15.00/week
5. Linen Sets     $7/week (subject to change)
Off Campus meal tickets are available, but must be arranged privately through Sodexho

 

Total
Please add all Expense Totals above

Grand Total:  $

 

 

Notices
Please check the box next to each statement, identifying that you understand and agree to each:
This form serves as your programs official registration for on-campus housing at Truman State University during the 2008 summer. If any changes are required, I must contact the Residence Life Office in 110 Baldwin Hall by phone (660-785-4227) or by email at reslife@truman.edu.
By May 1st, I need to turn in a participant list of all anticipated participants.  If am am not able to provide this, I will submit a preliminary count that will serve as our group's maximum occupancy.  Official rosters (with participant names, ID numbers, and emergency contact information) must be submitted to Residence Life no later than three weeks before my group's check-in date.  Late registrations will be accepted if rooms are available, but must be submitted no later than 3 weeks before check-in.
I understand that my program may be charged for lost keys or damages attributed to our stay.  These items will be billed to my program directly. I will be responsible to pass along these charges to any individuals, if I so choose, or absorb the expense by my program. Truman will not be responsible for this individual billing.
I understand that the Grand Total listed above is an approximation and may be adjusted based on the circumstances of my camp. For any outstanding charges that exist after the program begins, I understand that if my program dates cross the end of Truman's fiscal year, my program may be billed a prorated amount at the end of Truman's fiscal year (June 30) and the remaining charges at the conclusion of the camp. 
My group will be required to pay a deposit equivalent to 30% of the Grand Total listed above thirty days before check-in. The balance must be paid in full 7 days before arrival. If this is required of your group, you will be notified via email. (click here for information)
My camp and all its employees and participants must comply with all Residence Life policies. Also, please note that Truman is a dry campus and therefore no alcohol is allowed on campus regardless of age.  If participants or staff are found in violation of these policies the may be asked to vacate the Residence Halls or Apartments.  Residence Life reserves the right to have ResLife staff conduct rounds of the buildings and floors (at any time) to verify that all policies are being upheld.  Residence Life policies can be found in our student handbook. Informational brochures may be available to program participants, but will be an abbreviated version of our policies.

 

If you have read, understood, and agree to the terms of this registration form, please click "Submit" below. You may want to print a copy for your records.

 

Contact Residence Life (x4227) (reslife@truman.edu) with any questions.

 

 

Do not fill in the following field.