Advertising & Posting in the Residence Halls

Chartered Student Organizations/University Department Posting (Poster Count)
Residence Hall Mailboxes
Off-Campus Businesses/Organizations
Information Tables
Table Tents in the Dining Halls

Three Simple Steps to Advertising in the Residence Halls

1. Approval
   Campus organizations who wish to hang posters advertising University-related events that apply to the entire University community must have their poster pre-approved by the Office of Residence Life before printing the posters (Baldwin 110). To receive approval the poster must clearly state the name and contact information of the chartered student organization or University department that is sponsoring the event.
    
2. Drop-off
   The posters should be pre-counted for delivery. Posters for each residence hall must be delivered to the Office of Residence Life (Baldwin Hall 110). The maximum numbers of posters that will be allowed in the residence halls are listed below*:

Posters must be 8.5 x11 inches or less in size unless prior permission is received failure to receive prior approval may result in a lower maximum number posted.
If the number of posters exceeds 63, they will be either returned to the student organization or recycled.
* During elections for Homecoming, Greek Week and Student Senate only one poster per building (7) will be excepted.

3. Posting - Our Pledge

   The Hall Directors check for posters every day.  We pledge to have your posters hanging on residence hall bulletin boards within two business days of when you dropped them off.  Most often posters are hung within 24 hours. 

    
   When posting in the Residence Halls, the following guidelines should also be observed:
   Posters, signs, banners, etc., will not be placed on the outside of the halls, including columns outside entrances and doorways, lawn areas, trees, etc.
   
   One poster per event may be hung on bulletin boards throughout individual houses within the residence halls at the discretion of the Student Advisor and the Hall Director who oversees the area. Hall staff will hang all posters.
   
   No material may be posted on the walls outside the door of student rooms; they must be posted on a designated bulletin board. Posting outside of student room doors is allowed only with the permission of the students living in that room and must comply with these guidelines and the Student Conduct Code.
   
   Organizations and individuals violating guidelines will have all publicity removed and may face suspension of posting privileges. For more information see (http://studentinvolvement.truman.edu/handbook/conduct.html)
   
   Signs, posters, etc., may not face outward or be hung from windows in the Residence Halls.

    

   Unapproved Postings

   All unapproved posters will be immediately removed and recycled by hall staff.  This includes posters hung on bulletin boards and other hall locations by students other than hall staff.  Information about unapproved postings is relayed to the Center for Student Involvement.

    

   Possible Sanctions

   Organizations that post improperly in the residence halls could have their publicity privileges revoked.  Continued violations may warrant additional conduct sanctions for the organization.  Both individuals and organizations can also be held accountable for any damages to the residence halls as a result of improper postings.

Residence Hall Mailboxes

The only items that will be placed in the mail boxes of students living in any of our residence halls are those properly addressed and delivered through the US Postal Service and campus mail. On those rare occasions where the nature of the university business constitutes a safety or university emergency, or is of academic importance, information may be placed in the personal mail boxes of residents without going through campus mail. These items must be previously approved by the appropriate member of the President's staff. The President's staff member should contact Residence Life to alert them of the item to be placed in mailboxes and, in consultation, determine the method of delivery. The Public Relations office has the authority to put the Truman Today, the University’s campus newsletter, in mailboxes during the first four weeks of the new school year. Residence Life also reserves the right to place items in student mailboxes that alert students of housing-related procedures or deadlines.

Hall Desks and Information Tables

Each residence hall will distribute materials including promotional materials for area businesses at the hall desks or at information tables located in areas where students have easy access to the information. Contact Residence Life at 785-4227.

Table Tents in the Dining Areas

To display table tents in the dining halls and the Main Street Market, contact the Sodexho office at 785-4197 to reserve the tables. The event must be sponsored by a department. One to two days may be reserved at one time. A copy of the table tent must first be reviewed by Sodexho and approved before displaying the tents.