Fall '09 Housing for Early Returners

It is time to begin the registration process for Early Returners.  Timeliness and successfully attaining deadlines are vital to the process going smoothly during a very hectic time within Residence Life. We appreciate your cooperation and are happy to assist you in any way possible.

The registration deadline is July 17 or July 31 depending on your group's arrival date.

Timeline:

If early arrival date is BEFORE or ON August 7, 2009:

        July 17, 2009 @ 5 PM - Registration Deadline for all groups arriving before or on August 7, 2009**
        July 21, 2009 - Confirmation Email sent to Sponsors & Department Chairs of Groups Returning before August 8, 2009
        July 24, 2009 - Confirmation Email sent to Early Returners Arriving on Campus before August 7, 2009

 ** Any additions after July 17 will be assessed a $25 late registration fee plus a $5 penalty per person.

If early arrival date is AFTER August 7, 2009:

        July 31, 2009 @ 5 PM - Registration Deadline**
        August 3, 2009 - Confirmation Email sent to Sponsors & Department Chair.
        August 5, 2009 - Confirmation Email Sent to Early Returners

 ** Any additions after July 31 will be assessed a $25 late registration fee plus a $5 penalty per person.

Fees:
    The fee this year will be $26 per day. This includes meals in the dining halls and the room through Aug 26, 2009.

Cancellation Policy:
    This year we will have a 50% refund on all cancellations made with 72 hours (3 Day) of the reservation. All cancellations must be submitted using the form found at the bottom of the page.

• Cancellations made 3 days or more prior to the students arrival time will result in no charges.
• If you cancel two days before the student is scheduled to arrive you will be charged for 50% of one days rate.
• If you cancel the day before the student is scheduled to arrive you will be charged for two days at 50% of the listed rate.
• Cancellations made the day of arrival will result in a charge for a 50% of three day rate.
• Cancellations made after the student is scheduled to arrive will result in charges of 50% of listed rates for past and current days plus three days in the future.
• Failure to cancel will result in 50% of the charges for the duration of the intended stay.

Billing:
    All early returner charges will only be assessed to sponsoring department University budgets. If the sponsoring department wants reimbursement from the student for these expenses, the sponsoring department is responsible for collecting any reimbursement from students and must have approval from their Department Chair for all charges. Keys will not be issued to students without the proper sponsorship approval and billing information on file. Bills will be processed during the first two weeks of September.

Check-In:
    Check in will only occur between the hours of 8 AM to 5 PM (Monday- Friday) in 1100 Missouri Hall. Special arrangements can be made which will allow the sponsor to distribute the key if and when necessary.

Sponsors:
    All early returning students must be approved by a University faculty or staff member who has authorization to approve the expenses of the room and board fees that are charged for these students. As a sponsor you assume responsibility for the students you wish to return early. You also validate that they are returning for purposes of employment, athletics, academics or to assist in the coordination of University Sponsored Truman Week activities. A confirmation e-mail will be sent once your groups return is approved.

Registration Form Instructions:
    1. Save file to your computer (Windows: Right Click, Save Target)
    2. Open file from saved location
    3. Complete ALL sections (incomplete forms will not be processed)

(Required Fields= Banner ID#, Fall '09 Address, Name, & Email Address, Budget #)

    4. When complete, click send file button near the top left corner of the page
    5. Print copy for your own files

            Registration Form (Microsoft Excel document)

            Changes or Cancellations (Microsoft Excel document)

If you are having problems saving the file please just click on the hyperlink and when complete send the file to:

Laurie Hall, Secretary in Residence Life at: lrhall@truman.edu

    or email lrhall@truman.edu to receive the file as an attachment.