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TRUMAN STATE UNIVERSITY (printable header) TRUMAN STATE UNIVERSITY
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Residence Life

Residence Life Handbook
 
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Welcome

Laundry Facilities Door Propping
Living Learning Communities Mail/Addressing Letters Drugs and Drug Paraphernalia
Statement on Multiculturalism Musical Instruments Electrical Systems
Welcome Home Night Security/Night Monitors Escort Policy
Important Dates to Remember Picnic Tables Evacuation
What We Are All About Posting Eviction or Banning
New Student Programs Programming Fire or Bomb Threat
Out-of-Class Experience Refrigerators/MicroFridge Units Fire Arms/Weapons
Tradition of Learning & Caring Campaign Repairs (see facilities) Fire Equipment
Out-of-Class Experience Planning Map Security Furniture
Getting Involved Storage Gambling
Hall Senate Telephone Services Hallway Sports/Behaviors
Residence Hall Association My Space/My Room Hallway Decorations and Storage
National Residence Hall Honorary Room Decorating Holiday Decorations
Athletics Temperature Control Lounges
Center for Student Involvement Room Sizes Microwaves
Campus Recreation Room Furnishings Noise Policy
Greek Life What to Bring Non-compliance
Work Opportunities Approved Appliances Overnight Guests
Vaccination and Meningitis Information What not to Bring Painting
Your Truman ID Pets Parking Policy
Meal Plans Roommate Relations Poster/Publicity Display
Food Flexibility What is a Roommate Agreement? Room Doors
Dining Hall Hours Room Change Process Screens - Opening/Removal
Community Living Mediation Process Smoking
Community Rights Consolidation & Room Changes Solicitation
Creating Neighbors & Friends Housing Renewal Process Tack, Tape, and Adhesives
Residence Halls Descriptions Your Housing Contract Unauthorized Moves
Amenities Terms & Conditions-1 Year Contract University Identification Cards
Special Accommodations in the Halls Terms & Conditions-2 Year Contract Visitation Hours/Escort Policy
Parking Housing Appeals or Grievances Web Cameras
Renovation and Construction Projects Residence Life Policies Truman’s Alcohol Policy
Professional Staff Expected Conduct University Conduct Process
Hall Services Air Conditioners Safety
Barbecue Grills Alcohol and Alcohol Paraphernalia Earthquakes
Cable Services Appliances or Electrical Devices Evacuation/Fire Drills
Cleaning Supplies Barbecuing Medical Emergencies
Computer Labs Bathrooms Tornados
Duty Staff Members Bicycles Perimeter Access
Facilities Management & Repairs Campaigning Reasons to Live on Campus
Hall Desks Campus Mail Important Numbers
Hall Offices Cigarettes/Open Flames/Incense  
Housekeeping Checkout Procedures  
Insurance Citizenship  
Keys Combustibles or Dangerous Items  
Kitchenettes Damage/Vandalism  
  Decorating  

Back to Page 1 - Professional Staff

Hall Services                                         ↑ Return to Top

Within the University, or Residence Life, there are a variety of services available to you to help make your living experience enjoyable. Some of the services most applicable for students living in University housing are listed below.

* Barbeque Grills: Students are not allowed to bring their own grills, except for in the apartment complexes. Students may not possess grills in the residence halls. Community grills are available for general student use in designated areas around campus near the residential facilities.
*
Cable Service: Each residence hall room and apartment will be provided with basic television cable service through Truman State University as part of the room and board rate. At this time, there are no premium upgrades available to students (including DVR service or additional channels).

*
Cleaning Supplies: Brooms, vacuum cleaners, mops, and buckets, as well as various cleaning supplies (e.g. glass cleaner, furniture polish, etc.) are available for checkout at the hall desk with your student ID. Cleaning supplies available at the hall desk vary per hall.

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Computer Labs: Computers and printers are available for your use within designated areas in each of the halls. You must use your own computer disks. Laser printing is also available within the computer labs and at the hall desk, which are open 24 hours per day. Students can map their own personal computers to the lab printers through the University network. Instructions are available through http://its.truman.edu.

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Duty Staff Members: Professional staff and Student Advisors work rotating duty schedules to be on call for emergencies and to conduct rounds within the residence halls and apartments on a daily basis. They are available to respond to your requests 24 hours a day, 7 days a week. These staff members are trained in crisis management, facilities operations, suicide response, alcohol and drug emergencies, and many other areas. There are also professional counselors from the University Counseling Services on call for emergencies. Because these staff members are either full-time professionals or students, we ask that during the late nighttime hours, you differentiate between an emergency and something that can wait until the morning.

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Facility Repairs: The University Facilities Department will make every attempt to make the necessary repairs to maintain the residence halls or apartment fixtures. If something in your room or bathroom needs repair, or if your window or door screen has become torn or damaged, please call the Fix-It-Line. The Fix-It-Line operates from 8 a.m.-3:30 p.m., Monday through Friday during University business days. The phone number is x4687, or xINTR (I Need This Repaired). Requests can also be made via an Online Work Request.  Emergency repairs occurring outside these hours should be reported to a hall staff member. Repairs will be completed based on a campus-wide priority system including urgency, type of repair, and date received. Student telephone line repairs should be reported to Telephone Services by dialing 0. University personnel are allowed to enter individual apartment or residence hall rooms starting at 8:00 a.m. to perform maintenance functions.

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Hall Desk: The residence halls and the Campbell Apartment complex have their own Hall Desks. Hall Desks are open Monday through Saturday from 9:30 a.m.-12:00 a.m., and on Sunday from 11:30 a.m.-12:00 a.m. The Hall Desk serves as an information resource and provides an assortment of supplies for residents within the building. Students may receive small amounts of change, purchase stamps, or have questions answered by desk staff. In addition, most halls have sports equipment, games, cleaning supplies, vacuum cleaners, and cooking equipment that can be checked out with your student ID. For Campbell apartments, vacuum cleaners are available through the Hall Desk. For Fair and Randolph Apartments, vacuum cleaners may be checked out through the Dobson, Ryle, or Grim Hall Desk with your student ID.

*
Hall Offices: Each residence hall has its own office to assist students with questions regarding their room, processes or procedures, or problems they may have. There is a professional Residence Hall Director and a Community Coordinator, in addition to Student Advisors and Apartment Managers, available within the building to assist you.

*
Housekeeping Services: Housekeepers in your living environment work hard to make your building a comfortable and pleasant place to live. The neat and clean appearance of the halls, lounges, and restrooms is due in large part to their efforts. Housekeepers are not expected to clean unnecessary messes made by residents. Your cooperation in caring for the facilities makes their job easier, creates a pleasant atmosphere, and helps keep room and board costs low. Trash containers are located on each floor for you to empty your personal wastebaskets during the week; on the weekends, trash must be taken to an exterior dumpster. Unwanted large items, such as boxes and carpeting, should be taken directly to the dumpster located outside your residence hall. Do not sweep dirt into the hallways or stairwells. Students who have vandalized property, or caused unnecessary messes, may be subject to disciplinary action and damage expenses equivalent to the full replacement value of the item(s).

*
Insurance: The University is not responsible for losses caused by theft, vandalism, resident negligence, or natural disaster. To provide protection against lost, stolen, or damaged items, students are strongly encouraged to take out personal property insurance or be sure that your belongings are covered by your parents’ homeowners’ policy. Insurance policies through insurance companies may also be taken out as a source of protection. If losses or damages occur as a result of a University facilities malfunction or staff negligence, students are encouraged to forward their concerns to the Physical Plant office within 30 days of the event.

*
Keys: A lost key can result in a serious security problem for the residents of a room/suite. For this reason, each time a student reports a lost key, the University re-cores the lock and makes new keys for the residents of the room. The student’s account is charged $30.00 to cover the cost of the core, labor, and new key(s). This fee is non- refundable. For halls that issue mailbox keys or bathroom keys, loss of these keys also will result in a charge of $30.00. Loss of Perimeter Access cards, which provide exterior door access to a  building will result in a charge of $25.00 (the cost of a lost ID).  University keys may not be duplicated commercially.

Students who lock themselves out of their rooms are able to check out a temporary key at the hall desk.  Following the first week of the academic year, a charge will be assessed to the student's account for use of the lock out service.  Charges for the lockout service are as follows:
-First and second use of temporary key are free
-Third use of temporary key is $5.00
-Fourth and each subsequent use of temporary key is $10.00 for each occurrance

Students who lock themselves out of a building by not having their student ID card will be charged a building access fee when let into the building by hall staff.

*
Kitchenettes: All living environments, except Fair Apartments, have kitchenettes available for your use. Fair residents may use  Grim Hall’s kitchenette, which is conveniently located next to Fair. A limited amount of cooking equipment is available to students to check out with their student ID at the Hall Desk. Students using community kitchens must clean the area after their use, and not leave food or cooking supplies (including cooking equipment or utensils) in the kitchen. The Housekeeping staff is not responsible for cleaning up unnecessary messes within the residence halls or kitchens. Please refer to the chart in this handbook that lists all approved appliances that students may use within their rooms. Campbell and Randolph apartment residents have their own kitchens, and are expected to keep their kitchen properly cleaned. Students leaving the kitchen unclean may be charged a fee equivalent to an hourly rate and cleaning supplies estimated necessary for cleaning the kitchen.

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Laundry Facilities: All residence halls, and the Campbell/Fair apartment complexes, have laundry facilities. Laundry is included in the room and board rates.  All residents will have access to laundry through a code distributed by hall staff. Residents of Randolph Apartments generally use the laundry facility in Dobson Hall, a short distance away. Clothing items that are left unclaimed in the laundry facility will be donated to a local shelter.  It is the community's responsibility to ensure that laundry access codes are not shared with non-residents.

*
Mail: Mail to all Residence Life areas is received and distributed to the campus living environments Monday through Saturday, except on national and University holidays or breaks. Outgoing mail is picked up once a day from the hall desk or other designated mail drop slots. The following information should appear on mail sent to you:

      
 "Student name"
        Residence Hall or Apartment Name
        Street Address

        Kirksville, MO 63501


All mail delivered in mailboxes must include the name and address of the resident and a return address. A campus mail system operates for all academic and residential buildings, including the campus apartments. According to U.S. Postal regulations, only University business mail may be sent through the campus mail system. (Holiday/Birthday cards or personal mail sent among residents is not considered University business mail.) Personal mail sent through the campus mail system will be returned to the sender, or declared not deliverable if no return address exists. UPS, Federal Express, and Airborne mail is delivered directly to Campus Mail Services. Insured packages may be picked up directly from Campus Mail Services. It is highly recommended that students who will be receiving packages or mail that holds monetary value have these packages insured. The University is not responsible for lost, stolen, or damaged mail, or mail that is not picked up by the owner. Students are only allowed to pick up their own mail. For your own security, always lock your mailbox, and do not disclose your mailbox combination to any other person.

*
Musical Instruments: Some residence halls have pianos available for your use. You are requested to respect the rights of others when using any musical instrument. You are allowed to play handheld instruments at a reasonable level during non-quiet hours, but are not allowed to play scales at any time. Space is available, through the Fine Arts Department, in academic buildings for practicing instruments. Residents must comply with any request, made by other community members or hall staff, to stop playing.

*
Night Security/Night Monitors: All residence halls have night monitors to admit residents and escorted guests into the building after it has been secured for the evening at 12:00 a.m. From 10:30-midnight, students who live on campus may use their student ID to gain access to any residential facility using yellow and green door perimeter access boxes. After midnight, you must present your student ID card or official ID (if not a Truman student) to be admitted into the building in which you live, after using your student ID to enter the green entrance to the building in which you reside. If you have guests, you must sign those guests into the logbook. Identification of your guest will be required. Non-compliance with this process, including falsification of names in the registration log, poses a security risk to the building resulting in a conduct review and denied entrance. In extreme circumstances of security risk, Residence Life reserves the right to lock down the residential facilities.

*
Picnic Tables: Residence Life provides numerous picnic area around campus that students can use when studying outdoors, eating meals, or hanging out. Several areas also have barbeque grills.

*
Posting: Campus business mail must be properly addressed to the student (name, residence all or apartment, room number), faculty, staff, or campus office, and must have a return address listed on it. Campus organizations who wish to post posters in the residence halls advertising University related events must bring their posters to Residence Life. See http://reslife.truman.edu/services/posting/index.asp  for quantities. In addition, students should refer to the University posting policy, found on the Center for Student Involvement website at http://csi.truman.edu/TrumanPostingPolicies2011-2012.pdf.

*
Programming: Staff members from  Residence Life or the New Student Programs plan opportunities to expose you to knowledge, new ideas, different philosophies, and thought provoking stimuli. Much of a student’s college experience is to learn outside of the classroom setting, so programs, activities, and events are designed to help students experience new things through social and educational interactions. Programming is done in a variety of areas that align with our departmental core values, and are designed to develop the whole person. These areas include: Diversity; Scholarship; Service; Wellness; Life Skills; and Community. Programming areas may include: lip syncs, special interest panels, movie nights, literature discussions, and the like. From learning more about your roommate, to discussing the different types of religions represented on campus, there is something for everyone throughout the year. If you have a topic you would like to see, let your Student Advisor, Hall Director, or Academic Advisor know about it! All efforts for programming and the creation of a quality living-learning community should utilize at least one of the six core values, and the needs assessment or student interest surveys. The core value areas that are defined for our department are listed within our Residence Life mission statement and can be accessed here.

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Refrigerators/Microfridge Units: Microfridges contain a large refrigerator, freezer, and microwave, and can be rented for $150 per academic year. This fee will be charged to the student’s account who holds the contract for the unit. It is a good idea to submit your request early, because these are offered on a first-come, first-serve basis. The Microfridge is the only microwave permitted in students’ rooms in Centennial and Grim Halls. Many students split the cost of rental between roommates.  Residents of West Campus Suites, Missouri Hall, BNB Hall, Dobson Hall, Ryle Hall, and Randolph & Campbell Apartments may bring their own microwave (1000 watts or smaller).  In the event that you wish to bring your own refrigerator, it must be less than 2’w x 3’h x2’d. Refunds for microfridge units are not given once the academic year begins if the student has already been issued the unit.

*
Security: Part of the obligation of community living is to help safeguard the living environment. Thousands of people, both residents and non-residents, have access to the halls. Because of this, you are encouraged to keep your room locked at all times and also report people who seem to be tampering with locks, damaging facilities, harassing students, or having suspicious behavior to a staff member. Do not prop open community bathroom doors or the building’s exterior doors unless there are designated approved times to do so as directed by hall staff. You are advised to be particularly security-minded at times of check in, vacations, checkout, or when fewer residents are in the halls. The non-emergency telephone number for Public Safety is (660) 665 - 5621. The emergency number is x911. There are emergency phones mounted on bright blue or red posts located around campus. Public Safety has fully sanctioned police officers and trained security patrol to monitor and secure the outside of buildings, as well as public areas, and to assist with any emergency within the University.

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Storage: Storage of personal belongings during the summer is very limited. If you are a student living more than 300 miles from Truman over the summer months, you may be allowed to store a limited amount of personal belongings during the summer. You can contact your Residence Hall Director for specific summer storage guidelines and information. A storage fee will be assessed for any items that are stored. The University is not responsible for any items stored by a student.

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Telephone Services: Telephone service is available for a $100 annual fee. You are responsible for supplying your own touch tone telephone (please do not bring 2mHz phones as they interferer with the wireless networks). If there is a problem with your phone service, plug in a phone you know is working prior to reporting service line problems to Telephone Services (dial “0”). The University is not responsible for repairing telephone instruments.

Your phone service has the following special features:
    On-campus Calls: When using a campus phone to call another campus phone number, only dial the last four digits.
    Local Calls: You can access an outside (Kirksville) phone line by dialing “9.” Wait for the dial tone, then dial the local number.
    Long Distance Calling: Students are highly encouraged to bring calling cards or cellular phones to make long distance  phone calls, since this service is no longer provided through the University Telephone Services.
    Credit Card Calling: You may arrange for a telephone credit card with long distance service if you wish to be billed for long distance calls, but you may not charge these calls to your room telephone.
    Debit Card or Toll-Free Calling: If you need to use your phone debit card or wish to call a toll-free number, just dial “9”, wait for a dial tone, then dial the phone number.
    Collect Calls: Do not accept any collect calls. If you do, you will be responsible for all related charges.
    Voice Mail: The University has a voice mail system for all faculty, staff, and students living on campus. This system serves as an answering machine for each resident. You will want to set up your voice mail account as soon as you arrive on campus, and check your messages frequently.


My Space/ My Room: ↑ Return to Top

Room Decorating
Your room gives you the opportunity to create a new living environment. This is your home away from home, so decorating and personalizing your room is strongly encouraged. Because students will receive room assignments and roommate information in the summer, you will be able to talk to, write to, or email your roommate before you move to campus. Space is limited, so we  encourage you to communicate with your future roommate about what you would like to share to avoid duplicating non-personal items. Any furniture that is in your room when you arrive must stay in your room. Storing residence hall furniture outside of its original room is strictly prohibited and may result in fines. Specific information on room decorations is found in section for Residence Life General Policies, found at the back of this handbook. You may hang posters and pictures from the wall. However, this must be done with non-damaging materials or removable hangers to prevent damages. Special products, such as poster tack or non-damaging hangers, are available, through general retail stores, to hang items on painted walls that do not damage the walls.

Since Truman is a dry campus, we do not allow any alcohol beverage containers (empty or full), boxes, bottles, or cans in the residence hall rooms. Even though an empty champagne bottle may hold sentimental value to you, please leave it at home.

Temperature Control
When decorating your room, please take care to not place any items in ways that they block the ventilation system in your room. If blocked, air cannot circulate through it to heat your room during the cold season. If your room is not heating, check the area around the ventilator first before calling your Student Advisor or the Facilities Fix-It Line. Due to fire safety policies, students are not allowed to have space heaters; however, if the temperature in a student room is less than 65 degrees Fahrenheit as determined by Facilities heat sensor, Facilities may temporarily issue one to that student after the student pays a security deposit.

My Room is How Big?

 Residence Hall Name Approximate Measurements Window Size
Blanton-Nason-Brewer Hall     
  Double Room  11'5" x 13'4" 6’3”W x 4’8"H
  Deluxe Double   5'10"W x 4'8"H
  Multiple Occupancy (triple) 17'6" x 15'9" 6'3W x 4'8"H & 3'W x 4'8"H
Centennial Hall     
  Double Room 13'11" x 11'8" 6’3”W x 5’H 
  Multiple Occupancy (triple) 19'4" x 12' 6’3”W x 5’H 
  Multiple Occupancy (four person) 4’8”x20’10”x16’x8’6”x25’10” 6’3”W x 5’H 
Dobson Hall     
  Double Room 14’6”x11’10” 6’5”wx5’10”h 
  Multiple Occupancy (triple) 14’6”x23’6” 6’5”wx5’10”h & 3’3”wx5’ h
E.C. Grim Hall     
  Double Room 14’6”x11’8” Vary in size
Single Room (Community Bath) 12’10”x11’10” Vary in size
Missouri Hall     
  Double Room 14’6”x11’8” 6’3”W x 5’6"H 
  Deluxe Double 14’6”x16’10” 6’3”W x 5’6"H 
Ryle Hall    
  Double Room 12’4”x14’ 6’3”wx5’h 
  Double Room (Community Bath) 12’x14’ 6’3”wx5’h 
  Single Room 25’8”x25’8”x25’8” 6’3”wx5’h 
West Campus Suites    
Shared Living Space 13'6"x11'7"  
Bedroom 15'8"x11'7" 4'w

Room Sizes
Room sizes and shapes vary between each residence hall because of the building’s unique design and room types. Because so  many rooms differ in size, Residence Life does not have exact room, window, or closet measurements for each specific room on campus. However, student/parents are allowed to have a “sneak peek” at sample rooms in the halls/apartments during Orientation sessions in June. Because students’ plans sometimes change, room assignments are not completely final and are still subject to  change until the students move to campus. Therefore, approximate room sizes are listed on the chart and it is highly recommended that you measure  your room after you arrive before you purchase items that require specific dimensions (carpet, curtains, etc.). 

Room Furnishings
The University furnishes most rooms with bunkable/loftable beds, standard twin-sized mattresses (36” x 76”), a dresser or drawers to share between residents, closets or wardrobes, and window miniblinds. All residence hall rooms and apartments have a desk with drawer space for each resident. Each room in our residence halls contains one bed per person, which may be bunked or lofted (extra pieces are included to form a loft, which allows desks and chairs to be placed underneath). The lofts are secure and are provided to each student living in the halls. Homemade lofts are not allowed. Bed rails are also provided.

If you are 6’4” or taller, you may request an extra long bed and mattress by calling the Facilities Department at (660) 785-4687. A limited number are available. You will need to provide: your full name, your height, your housing placement (building and room number), and a contact phone number.

Please bring your own wastebaskets, since they are not provided in any individual rooms on campus. Each hall has large waste and recycling receptacles located in common areas. Recycling bins for students may be available, on a limited basis by calling the Recycling Center at x7672 once students are on campus. Also, students will need to provide their own shower curtains, shower curtain hooks, and toilet paper for rooms with suite-style bathrooms. The cleaning of suite-style or private bathrooms is the responsibility of the residents residing in those rooms.


What to Bring                                   ↑ Return to Top
If you do not know your roommate(s) before you move to campus, it is a good idea to contact each other before you arrive. Be sure to share what each other is planning to bring, and what can be shared in your room.

You may want to bring a mattress pad or “eggcrate” foam padding, bed linens (rooms contain standard twin beds that measure 36”x76”), pillow, blanket, bedspread, clothes hangers, wastebasket, desk light, a telephone (touch tone), and shower curtain (Apartments, BNB, Grim, Ryle, Centennial, and West Campus Suites). You are encouraged to bring a fan to help circulate cool air during the early Fall and late Spring. You may also bring any approved electrical appliances that fall into our approved appliance categories as listed in this handbook. Students bringing small refrigerators must limit them to 2’w x 3’h x 2’d in size. Residents using extension cords are strongly encouraged to use grounded 3-prong, 15-amp minimum, extension cords and/or surge protectors. All electronics or appliances must be UL approved and in good, working condition.

You may use approved appliances, stereos, lights, and other electrical devices as listed in this handbook. All two-prong  extension cords and halogen lamps are prohibited because of the fire hazard they represent. Residents must report all electrical  problems experienced in their rooms (e.g., tripped circuit breakers) to their Student Advisor, the Hall Director, or the Facilities Fix-It Line.

You may set up various systems of antennas inside your room to increase radio reception as long as no damage to your room occurs. Antennas are  prohibited outside room windows or in the hallways. Basic cable will be provided to all residence hall rooms, so students only need to bring their televisions and coaxial cables.

Approved Electrical Appliances
Allowed only if UL approved & in good condition Not Allowed*
Alarm Clock/ clock Air Conditioner** (See chart below)
Aquarium with fish (up to 30 gallon maximum) Cappuccino Maker
Automatic iced tea maker Convection Oven
Blender (allowed in BNB, Dobson, Ryle, Missouri, and West Campus Suites) Deep Fat Fryer
Bread Machine Electric Crepe/ Sandwich Maker
Can Opener Electric Fry Pan
Coffee Maker/ Electric Tea Kettle Electric Grill
Computer Electric Hamburger Cooker
Crock-pot/ Slow Cooker Electric Mixer
Curling Iron or Hot Rolling Curlers Electric Waffle Iron
Electric Blanket Electric Wok
Fan Fondue Pot
Food Dehydrator Food Processor
Gaming Console Grill or Grill Convertible
Hair Dryer Halogen Lamps
Heating Pad Holiday Lights (outdoor)
Hot Air Popcorn Popper Hot Oil Popcorn Popper
Indoor Holiday Lights Hot Pot or Hot Plate
Iron with Automatic shut-off Indoor Grill or Broiler
Lava lamps Outdoor Grill (charcoal or propane)
Microwave, 1000 watts or smaller (Allowed in BNB, Campbell, Dobson, Missouri, Randolph, Ryle, and West Campus Suites) Space Heater
Non-halogen Lamps Sun Lamp
Radio Toaster/ Toaster Oven
Razor Warming Tray
Rice Cooker  
Small Refrigerator (2' x 3' x 2')  
Stereo  
Television  
VCR/ DVD/ Blue-Ray Player  
*If your item is not listed, please consult with your Hall Director/ Graduate Community Director or the Residence Life Central Office

Allowed Only With Permission from Residence Life Special Circumstances
Needed for Approval
Additional Usage Fee Required
Air Conditioner**
(6,000 BTUs max.)   
Physician’s Certification validating the medical necessity. $100 energy use fee due by Aug. 1
($40 late fee will apply after that date.) 
Microwave***
(1,000 watts max.)
Only permitted when rented as part of a Microfridge unit in Grim, Fair, or Centennial Hall) $150 rental fee for the Micro-fridge unit for the academic year.

What Not to Bring
                   
...Please Leave it at home.

To prevent severe electrical overloading of our circuits, general microwaves and air conditioners are restricted from campus,  unless a student meets certain requirements.
    Microwaves are not allowed in the residence halls unless they are a part of the Microfridge units that may be reserved through Residence Life. These Microfridge units divert some energy away from the refrigerator while the microwave  portion is functioning. Personal microwaves (1,000 watts and smaller) are only allowed in the West Campus Suites, Blanton-Nason-Brewer Hall, Missouri Hall, Dobson Hall, Ryle Hall and Randolph & Campbell Apartments complexes.
   
Air Conditioners are also prohibited unless the student presents a new prescriptive letter every academic year from a medical family practice physician or allergist (M.D. or D.O.) certifying the medical necessity of having an air conditioner in his/her residence hall room or apartment. The physician’s certification must be provided to the Disabilities  Services Office before August 1. (After that date, a $40 late fee will be assessed.) If approved, a $100 energy use fee will be charged to your student account. Approved air conditioners must be provided and installed by the student, and may not exceed 6,000 BTUs. All physician certifications will be jointly reviewed and approved by the Disability Services medical staff and Residence Life. Students with unapproved air conditioners will be charged the $100 energy use fee, a $40 penalty fee, an unapproved appliance fine (up to $25/day), and asked to remove the air conditioning unit immediately. The student may reinstall the a/c unit once appropriate medical certification is received and approved.

    Blanton-Nason-Brewer Hall, Dobson Hall, Missouri Hall, Ryle Hall, West Campus Suites, Randolph Apartments, and Campbell Apartments have air conditioning in the student rooms.  Centennial Hall, Grim Hall, and Fair Apartments do not have air conditioning in the student rooms. 

Community kitchens are available in the residence halls to encourage cooking in common areas rather than in individual student rooms. High heat or open coil appliances are not permitted at any time. Students are required to clean up all cooking areas after use, including community kitchen areas. Students leaving the kitchen unclean may be charged a fee equivalent to an hourly rate and cleaning supplies estimated necessary for cleaning the kitchen.

The possession of prohibited appliances or electronics may result in a daily $25 fine per item and possible residential conduct review. Students will be required to move the prohibited appliances off-campus, or to a designated storage area in the hall until they can be permanently removed from campus. The University reserves the right to enter student room for the purpose of inspection, safety concerns, maintenance, or repair. The University further reserves the right to enter an assigned room and to inspect the possessions of the occupants if reasonable cause exists to believe that the student has violated University rules and regulations (including possessing an item which is not allowed), or is in danger. During inspections, some personal items may be moved by staff to fully inspect, disconnect, or unplug items in your room.

Pets
What About Fido and Fluffy?
Unless Fido and Fluffy are fish or small amphibians, please leave them at home. Students are prohibited from having crustaceans, reptiles or mammals including turtles, lizards, snakes, hermit crabs, lobsters, or other animals. Residents may have fish or small amphibians in the residence halls or apartments if they are nonpoisonous and are contained in a  tank no larger than 30 gallons. Residents are expected to take proper care of the hygiene of the pet and tank maintenance. If  proper hygiene and maintenance is not taken, the student will be  required to remove the pet(s) from the residence hall or apartment. Service animals may be permitted with required documentation of need, and only after joint approval has been granted through Disability Services and Residence Life.  Since students share a living space with other residents, all approved pets must be accepted by all roommates. “$+”

Truman State University abides by all Americans with Disabilities Act and Fair Housing Act guidelines for accommodations regarding animals and disabilities.  Please contact the Disability Services Office regarding any questions.


Roommate Relations                          ↑ Return to Top

What is a Roommate Agreement?
Living with another student is a rewarding but sometimes challenging experience. Once you arrive on campus (or anytime you have a new roommate), you should sit down with your roommate(s) and talk about some of the challenges that you may face over the next year. The hall staff will provide the residents of each room with a Roommate Agreement that will be due back to the  hall office in the first few weeks of school. If problems arise throughout the year, your Student Advisor will try to work with you and your roommate(s), and use the Roommate Agreement as part of the discussion. If one person in the room is violating an agreed upon point that is listed in the agreement, the SA will work with the residents to help enforce the items in the Roommate Agreement. If sections of the contract differ according to preferences of each roommate, the SA will go with the most  conservative point.

Click here to download and fill out a Roommate Agreement (Adobe 7 Required - Click here to download)

Room Changes
Room, roommate, or building changes can take place after the second week of regular semester classes during the Fall and Spring semesters. This waiting period is necessary so the University can determine which students have arrived for the semester in order to identify all available spaces. Students can, however, begin signing up on the online room change request form, Roommate Central, which is available on the Residence Life website starting the first day of classes.  When a student fills out a room change request in Roommate Central, the Hall Director in the hall they currently live in will be automatically emailed.  The Hall Director will then get in contact with the student to discuss a possible move.  The Hall Director can assist the student with where possible open rooms are and whether such a move would be sensible decision for the student.  The Hall Director will assist students in finding the living situation that works best for each student.  The room change form within Roommate Central will be available online for the entire academic year.

Mediation Process
Your Student Advisor will be able to inform you of the mediation services available on campus. Mediation is a process where each person involved in a conflict sits down with a trained mediator to express his or her perspectives. The goal of mediation is for all parties involved to work towards a compromised solution. If you are having roommate issues and would like assistance, please fill out the form requesting assistance at Roommate Central or contact your Student Advisor or Apartment Manager.  After mediation, if it is determined by the mediator and your Hall Director that you and your roommate(s) cannot live together, they will then work with you to determine the best solution to the conflict.  This ensures all people involved in the conflict have had a chance to communicate their concerns related to the living situation.  Residence Life believes the ability to work with differences to be a valuable growth opportunity for college students, therefore, room changes are the last resort for roommate conflicts. 

Consolidation & Room Changes
As vacancies occur in the residence halls throughout the year, students will receive a consolidation letter giving them options for that space.  If your room is under capacity (less than maximum capacity in any room), you will have the following options if there is not a housing waiting list or other demand for the space:
    You may have another student (by mutual agreement) move into your room.
    You may move into another student’s room.
    Leave the unoccupied space open which puts that opening on the list of available spaces for any student that needs to change rooms.  Residence Life reserves the right to move another student into that space or move you into a different space if necessary.  All residents must be welcoming of potential roommates.  Students who choose this option will be sent through the Residence Life conduct system if they verbally, in writing, or otherwise turn away potential roommates for non-legitimate reasoning.
    If occupancy levels permit, you may pay an increased cost and continue in the same room if there are less people living in a room than can be assigned to that space. This is called “buying out” your room to have a Super Single Room.
 

If you are changing rooms/halls, you must officially check out of your current room/hall and check in to your new room/hall, or face fines for improper checkout. Room moves may only be made with prior approval from your Hall Director.  The student is responsible for completing the proper room checkout procedures, and may not move into another room until they are approved. Any questions about the move process should be directed to your Hall Director or  the Residence Life Office. Room changes must occur within one week of an option being selected with the Residence Life housing placement staff, or the student may be charged with an improper room change fine. Students moving into a different room type will have their housing charges adjusted to reflect a different room rate (double, multiple, single, super single, apartment, etc.). This new rate is effective on the actual move date, or the approved move date, whichever is earlier.


Housing Renewal/Registration Process                 ↑ Return to Top
Housing Renewal/Registration for the Fall Semester takes place during February. During this time you have the option of returning to your current room/suite or choosing to move to a new room in your building or across campus; regardless where you move you will need to find a roommate. Unfortunately, we are unable to allow residents to sign up for rooms without a roommate. In an effort to create the best possible experience for first year students we have a policy that prevents us from placing upper-class and first year students as roommates (unless reciprocal requests have been made). In December, you will be able to find additional housing renewal information on the Residence Life website at http://reslife.truman.edu.


Your Housing Contract                     ↑ Return to Top

Read the fine print
Residents sometimes don’t read their housing contract, or they misunderstand or misinterpret them. This can result in forfeiture of deposit, damage charges, termination fees, or other financial losses. It is very important that you realize you  have signed a legal contract to reside in a hall or apartment for  an academic year, spring semester, or a complete summer session. The  contract is an agreement between you and the University and is designed to protect both parties. Contracts  issued in the Fall semester are for the entire academic year. There are significant penalties for those individuals who choose to break their contract for non-academic related purposes.

On the housing contract, you must check the meal plan option that you want to have for the Fall semester. The meal plan option may be changed for the Spring semester, but students are NOT allowed to switch plans midsemester after they have selected their option.  The housing contract also has a space where you can indicate if you wish to request a Microfridge unit. However, this indication is simply for the Residence Life office to estimate numbers and in no way exempts you from further submitting the Microfridge contract. The $150 rental fee will be added to students’ accounts.

Technical Standards
Truman State University is a liberal arts college committed to the value of the traditional residential college experience.  Students, with very few exceptions, are required to live in our residence halls during their first year because these experiences contribute to the achievement of our University Mission and various learning outcomes required of our students.

Individuals who fail to participate in the essential functions of our living/learning environment may be dismissed from the residence halls.  These essential functions include the ability to attend class and required meetings regularly; interact positively with others; and meet one’s own basic physical, social and emotional needs.  Reasonable accommodations to achieve these essential functions will be provided for those individuals with documented disabilities.

The ability to read, speak, and understand English at the level of fluency required to comprehend written policies and to  fully participate in a health assessment are also required of residents in order to ensure a safe living environment.

Residence Life Contract
This contract is an agreement between Truman State University and the individual student for the period indicated. This agreement entitles the student to the use of the University’s accommodations as long as the student remains in compliance with  the Terms and Conditions of Residence specified in the contract and as described in the Residence Life Handbook and the  standards of the Truman State University Student Conduct Code, and does not behave in such a way as to jeopardize the  maintenance of a safe, collegial living environment conducive to the educational mission of the University. Students and their parents, or  guardians, are urged to read this contract carefully. If the student is under the age of 18, a parent or guardian must sign the contract along with the student. The University agrees to provide accommodations under the  conditions of this agreement and as described in the Residence Life Handbook. By signing the contract, the student is acknowledging that they are entering into a
legally binding contract for the period specified. Breach of the contract will result in the penalties described  in the Terms and Conditions of Residence. The student also agrees to pay all associated charges for the room type that is added to his/her student account. The Housing Contract may not be altered or changed to amend the terms and conditions of the agreement.

First Year Residency Requirement:
Because of the value of the residential experience and its impact on student learning and connections to the University, all first year students are required to live on campus. Students who wish to appeal for an exemption may do so ONLY if they fit the following exemption areas, as listed in the Student On-Campus Residency Requirement of the University Housing Contract. (residence waiver form [pdf])

Minimum Enrollment Requirement:
Undergraduate Students are required to be enrolled and actively participating in a minimum of 12 credit hours (graduate students must be enrolled in at least six credit hours) at the beginning of any given semester in order to live on campus. Students who drop below the minimum credit hour requirements may be required to leave campus if they become disruptive to the community in which they live or if they are not attending classes.

Checkout Requirement:
Students are required to checkout of their on-campus living area within 24 hours of their withdrawal date, or within 24 hours of their last final exam. Students who do not comply with this policy may be charged an improper checkout fee, as well as daily charges for their housing. Students who do not comply may also face a conduct hearing.


Terms & Conditions -One Year Housing Contract-

PDF of the 2014-15 Housing Contract

Contract Period: A residence hall or apartment contract is binding for the entire academic year, spring semester or summer session designated on the application-contract, which is signed on an individual basis by each student and becomes a contract upon acceptance by the University. Rooms may be occupied and meals will be served during the periods stated in the University Residence Hall calendar for the applicable semester or session. The room and board fees do not cover periods of time when the halls are closed for vacation, and residents may not live in the halls during such times.

Use of Assigned Room. The room assigned to a student is to be occupied by him or her, and a student may not sublet the assigned room. Rooms are for student residence purposes only, and a student may not use his or her assigned room for any commercial purposes whatsoever. Students may not allow another person to live with them who is not assigned to that room by the University. Students allowing an unassigned person to live with them will result in disciplinary action and possibly additional housing charges.

Student On-Campus Residency Requirement. All first-time freshmen are required to live in campus housing. Exemptions include students over 21 years of age, married students or students commuting and living with a parent or legal guardian. Any student violating this policy is subject to housing charges applied to their account, and possible suspension from the University. Exemptions forms must be notarized and are legal documents.

Acceptance of Application. The University reserves the right to reject an application for accommodations in the University residence halls/apartments. If the University accepts an application, the student will pay all charges for the accommodations assigned at the rate and times established by the University.

Assignments. The University shall have the right and privilege to (a) change a student's room (or roommate) assignment; (b) require a student to move to a different room; and (c) place additional students in a student's assigned room. The inability of the University to grant a student's assignment preference shall not void his or her application/contract. If a student fails to occupy his or her assigned room on or before the second day of classes of the applicable period without notifying the Residence Life Office in writing of a delayed arrival, the tardy student's room may be assigned to another student. However, a student's delayed arrival shall not relieve the student from accepting other available accommodations, which may be assigned to him or her by the University. Students who sign a housing application/contract and fail to notify Residence Life that they will not be living on campus will subject to all contract breakage penalties, the loss of their housing deposit, and prorated room and board charges. The student may not alter or amend the application-contract.

Application of Deposit. A student shall pay the housing deposit at the time of his or her application for housing. The University will retain it until the end of the application/contract period. If the student has properly performed his or her duties under the contract, including proper checkout, and if the student does not have any delinquent debts to the University at the end of the contract period, a portion will be refunded to the student shortly thereafter. The remainder of the deposit will be retained as a processing fee in all cases. If a student is responsible for any unpaid damages or is delinquent on any debts to the University, the appropriate portion of the deposit will be applied toward the payment of such damages or debts, and the balance of the net deposit will be refunded. In the event a student is responsible for damages or delinquent debts in excess of the deposit, the entire amount will be applied toward the payment of such damages or debts, and the student shall be liable for the remaining balance of the damages or debts.

Refund of Deposit. The refundable portion of the deposit will be returned to a student upon satisfactory completion of his or her contract without any delinquent indebtedness to the University. The refundable portion of the deposit also will be returned to a student upon the following conditions: (a) If the University does not accept the student's application for housing or (b) If the student is denied admission to the University for the applicable period. The refundable portion of the deposit will be refunded to a student who has not previously attended the University if the student notifies the University in writing prior to May 1 for fall Semester and October 1 for Spring Semester enrollment that he or she will not be attending. In all other cases, the University reserves the right to retain the refundable portion of the deposit as liquidated damages for breach of contract.

Checkout and Vacation of Room. Upon termination of his or her contract, a student is required to complete a prescribed checkout procedure for his or her room in the presence of a staff member by following the procedures established by the Residence Life Office. Failure to check out properly will result in one or more of the following: retention of the refundable portion of the deposit as liquidated damages, an improper checkout fee, and/or a loss of key fee. In addition, the resident will be responsible for any additional damages. A student is required to vacate his or her assigned room by the times established by the Residence Life Office. Failure to vacate will result in additional charges.

Renewal of Contract. If a student requests the renewal of his or her contract for a subsequent period, and if the application for renewal is accepted by the University, then the refundable portion of the deposit for the current contract will be transferred to the student's credit for the renewal contract. If the deposit is reduced to less than the refundable portion of the deposit (due to damages, other debts to the University, etc.) the student shall pay the necessary amount to restore the deposit to the full balance. In addition to the refundable portion of the deposit, the University may require partial prepayment of room and board fees for the new contract. If the student signs a new contract and then decides not to live in the residence halls or apartments for the new contract period, the University shall have the right to retain the refundable portion of the deposit, the required prepayment amount, and impose a penalty as damages for break of contract and possible prorated room and board charges.

Room and Board Fees. Room and board fees are due on or before the dates stated in the residence hall/apartment payment schedule for the applicable period. If the designated amounts are not paid on or before the due dates, the University may assess an additional fee for each late payment. In addition, the University may 1) suspend board privileges during such periods of delinquency or 2) terminate the contract.

Inspection. The University reserves the right to enter the assigned room for the purpose of inspection, safety concerns, and maintenance or repair. The University further reserves the right to enter the assigned room and to inspect the possessions of the occupants if reasonable cause exists to believe that the student has violated University rules and regulations. The University reserves the right to remove or move personal belongings as part of this process.

Fire, Theft or Other Damage. The University shall not be responsible for the loss of, or damage to, any personal property of a student from any cause whatsoever. In the event the room assigned to a student is destroyed or rendered wholly uninhabitable by the University and the University does not elect to furnish other accommodations, the contract shall be terminated as of the date of destruction. In the event of such termination, any prepaid room and board fees shall be reduced proportionately. The University recommends that students take out homeowners or apartment insurance to protect their belongings.

Housekeeping Services. The University shall provide housekeeping service in the hallways and other common areas of the residence halls. Each student shall provide housekeeping services in his or her assigned room.

Damages. A student is liable for the cost of any repairs made necessary by the fault or negligence of the student or by his or her invited guests. The responsible resident shall pay the amount of damages to University property.

Rules and Regulations. A student shall comply with all rules and regulations for University residence halls and apartments, including but not limited to the rules and regulations contained in the University Residence Life Handbook. Violators of such rules and regulations are subject to disciplinary action and/or termination of contract by the University.  Reasons for disciplinary action or termination include, but are not limited to: failure of the student to comply with the terms of this contract or be formally enrolled at the university; involvement of the student in actions or activities detrimental to the health, safety, welfare, or security of self or other residents, or disruptive of the residence hall community.  A housing contract may be immediately suspended and the resident required to vacate the premises when circumstances indicate that the resident’s continued presence in the living unit may constitute danger, or threat of danger, to property, the resident, or others in the housing system.

Other Debts to the University. If a student permits any debts to the University to become delinquent, the delinquency may result in the placement of a “hold order” on the student's records. In addition, the University also may suspend the student's board privileges or terminate the student's housing contract.

Imposition of Fines and Charges. Fines may be assessed to a student(s) for violation of University or Residence Life Policies and/or the Student Conduct Code. Charges for damage to residence halls, rooms, and any other university property will be assessed to the resident's student account. The signature on the housing contract indicates agreement to pay any fines or charges assessed.

Cancellation by Student prior to first date of contract period for students returning to the University.  Students must submit their contract cancellation request in writing to the Office of Residence Life. 
Full Academic Year Contracts (Fall Semester start date):
Cancellations received prior to May 1 will result in a forfeiture of the housing deposit.  Requests for cancellation received May 1 until June 15, including any contracts signed during that time period, for Fall Semester will result in forfeiture of the housing deposit and a $150 cancellation fee.  Requests for cancellation received after June 15, including any contracts signed on or after June 15, for the Fall Semester will result in a loss of the housing deposit and a $250 cancellation fee. 

Spring Semester Only Contracts (Spring Semester start date):
Cancellations received prior to November 15 will result in a forfeiture of the housing deposit.  Requests for cancellation November 15 until December 15, including any contracts signed during that time period, for Spring Semester will result in forfeiture of the housing deposit and a $150 cancellation fee.  Requests for cancellation after December 15, including any contracts signed on or after December 15, for the Spring Semester will result in a loss of the housing deposit and a $250 cancellation fee.

Exceptions: The student may be granted a release of contract without forfeiture of the housing deposit or additional fees for reasons of non-enrollment (Non-enrollment refers only to students who have never enrolled in Truman or are withdrawn for academic suspension by the University), student teaching, internship, graduation, study abroad, or marriage.  New students requesting a release from contract for any of these reasons must submit a written request by August 1 for the Fall Semester and November 15 for the Spring Semester to the Office of Residence Life.  Students who are suspended or dismissed from the University will not be eligible to receive a refund of their deposit.  Students going on study abroad, internship for which academic credit is earned, or student teaching must submit a letter from the office or department that is sponsoring the program stating that the student is enrolled in the program. All exceptions not listed in this section or otherwise clarified in the cancellation policy are at the discretion of the Director of Residence Life or an agent thereof.

Cancellation by the Student during the contract period:  If the student voluntarily requests cancellations of the Housing Contract during the period that the contract is in effect or is removed from housing for disciplinary reasons and remains enrolled in the university, the student shall forfeit the housing deposit, pay for 100% of room and board rates up to that period, and 40% of room rate for the remainder of the academic year.  Voluntary release from contract will only be granted if there are extenuating circumstances beyond the student’s control.  The student must submit a written request to be released from the contract.  Release from the contract can only be granted by the Director of Residence Life or an agent thereof. 

Withdrawal from the University during the Contract period: Should the student withdraw from the University during the contract period, the student will forfeit the housing deposit and be responsible for all housing and meal charges up to the week of check-out and 40% room rate for the remainder of the semester.  Should the student withdraw during the final week of the semester or during the Winter break, the student will be charged a processing fee of $100 and forfeit the housing deposit. The student must check out from the residence halls within 24 hours of withdrawing from the University or incur fines for improper check-out and any other residence hall policy violations.

Reservation of Rights. Housing Contracts are for the full academic year.  Contracts are binding from the point of signature (electronic or written) in accordance with Missouri state law.  All cancellations will be processed according to the University cancellation policies.  The University reserves the right to terminate the residence hall or apartment contract of a student.  The University reserves the right to make changes in the room and board fees and the University Residence Hall Calendar at any time.  The University further reserves the right to make changes in the rules and regulations for University residence halls and colleges at any time. The University will attempt to give advance notice in the case of changes, but it shall not be required to do so.


 

THE VALUE PLAN

Terms and Conditions Two Year Housing Contract


Contract Period: The two year housing contract spans over a two year period that can be made up of two complete academic years or a Spring semester and the subsequent academic year, excluding Summer sessions. A residence hall or apartment contract is binding for the period designated on the application-contract, which is signed on an individual basis by each student and becomes a contract upon acceptance by the University. Rooms may be occupied and meals will be served during the periods stated in the University Residence Hall calendar for the applicable semester or session. The room and board fees do not cover periods of time when the halls are closed for vacation, and residents may not live in the halls during such times.

Use of Assigned Room. The room assigned to a student is to be occupied by him or her, and a student may not sublet the assigned room. Rooms are for student residence purposes only, and a student may not use his or her assigned room for any commercial purposes whatsoever. Students may not allow another person to live with them who is not assigned to that room by the University. Students allowing an unassigned person to live with them will result in disciplinary action and possibly additional housing charges.

Student On-Campus Residency Requirement. All first-time freshmen are required to live in campus housing. Exemptions include students over 21 years of age, married students or students commuting and living with a parent or legal guardian. Any student violating this policy is subject to housing charges applied to their account, and possible suspension from the University. Exemptions forms must be notarized and are legal documents.

Acceptance of Application. The University reserves the right to reject an application for accommodations in the University residence halls/apartments. If the University accepts an application, the student will pay all charges for the accommodations assigned at the rate and times established by the University.

Assignments. The University shall have the right and privilege to (a) change a student's room (or roommate) assignment; (b) require a student to move to a different room; and (c) place additional students in a student's assigned room. The inability of the University to grant a student's assignment preference shall not void his or her application/contract. If a student fails to occupy his or her assigned room on or before the second day of classes of the applicable period without notifying the Residence Life Office in writing of a delayed arrival, the tardy student's room may be assigned to another student. However, a student's delayed arrival shall not relieve the student from accepting other available accommodations, which may be assigned to him or her by the University. Students who sign a housing application/contract and fail to notify Residence Life that they will not be living on campus will subject to all contract breakage penalties, the loss of their housing deposit, and prorated room and board charges. The student may not alter or amend the application-contract.

Application of Deposit. A student shall pay the housing deposit at the time of his or her application for housing. The University will retain it until the end of the application/contract period. If the student has properly performed his or her duties under the contract, including proper checkout, and if the student does not have any delinquent debts to the University at the end of the contract period, a portion will be refunded to the student shortly thereafter. The remainder of the deposit will be retained as a processing fee in all cases. If a student is responsible for any unpaid damages or is delinquent on any debts to the University, the appropriate portion of the deposit will be applied toward the payment of such damages or debts, and the balance of the net deposit will be refunded. In the event a student is responsible for damages or delinquent debts in excess of the deposit, the entire amount will be applied toward the payment of such damages or debts, and the student shall be liable for the remaining balance of the damages or debts.

Refund of Deposit. The refundable portion of the deposit will be returned to a student upon satisfactory completion of his or her contract without any delinquent indebtedness to the University. The refundable portion of the deposit also will be returned to a student upon the following conditions: (a) If the University does not accept the student's application for housing or (b) If the student is denied admission to the University for the applicable period. The refundable portion of the deposit will be refunded to a student who has not previously attended the University if the student notifies the University in writing prior to May 1 for fall Semester and October 1 for Spring Semester enrollment that he or she will not be attending. In all other cases, the University reserves the right to retain the refundable portion of the deposit as liquidated damages for breach of contract.

Checkout and Vacation of Room. Upon termination of his or her contract, a student is required to complete a prescribed checkout procedure for his or her room in the presence of a staff member by following the procedures established by the Residence Life Office. Failure to check out properly will result in one or more of the following: retention of the refundable portion of the deposit as liquidated damages, an improper checkout fee, and/or a loss of key fee. In addition, the resident will be responsible for any additional damages. A student is required to vacate his or her assigned room by the times established by the Residence Life Office. Failure to vacate will result in additional charges.

Renewal of Contract. If a student requests the renewal of his or her contract for a subsequent period, and if the application for renewal is accepted by the University, then the refundable portion of the deposit for the current contract will be transferred to the student's credit for the renewal contract. If the deposit is reduced to less than the refundable portion of the deposit (due to damages, other debts to the University, etc.) the student shall pay the necessary amount to restore the deposit to the full balance. In addition to the refundable portion of the deposit, the University may require partial prepayment of room and board fees for the new contract. If the student signs a new contract and then decides not to live in the residence halls or apartments for the new contract period, the University shall have the right to retain the refundable portion of the deposit, the required prepayment amount, and impose a penalty as damages for break of contract and possible prorated room and board charges.

Room and Board Fees. The fee structure from the first year of the contract remains constant for the life of the contract.  The student does not need to stay in the same room, building, or room type for both years.  The billing will reflect the fee structure from year one of the contract regardless of room type or building. The contract rate does not extend beyond year two of the contract.  Subsequent housing contracts are independent.

Room and board fees are due on or before the dates stated in the residence hall/apartment payment schedule for the applicable period. If the designated amounts are not paid on or before the due dates, the University may assess an additional fee for each late payment. In addition, the University may 1) suspend board privileges during such periods of delinquency or 2) terminate the contract.

Inspection. The University reserves the right to enter the assigned room for the purpose of inspection, safety concerns, and maintenance or repair. The University further reserves the right to enter the assigned room and to inspect the possessions of the occupants if reasonable cause exists to believe that the student has violated University rules and regulations. The University reserves the right to remove or move personal belongings as part of this process.

Fire, Theft or Other Damage. The University shall not be responsible for the loss of, or damage to, any personal property of a student from any cause whatsoever. In the event the room assigned to a student is destroyed or rendered wholly uninhabitable by the University and the University does not elect to furnish other accommodations, the contract shall be terminated as of the date of destruction. In the event of such termination, any prepaid room and board fees shall be reduced proportionately. The University recommends that students take out homeowners or apartment insurance to protect their belongings.

Housekeeping Services. The University shall provide housekeeping service in the hallways and other common areas of the residence halls. Each student shall provide housekeeping services in his or her assigned room.

Damages. A student is liable for the cost of any repairs made necessary by the fault or negligence of the student or by his or her invited guests. The responsible resident shall pay the amount of damages to University property.

Rules and Regulations. A student shall comply with all rules and regulations for University residence halls and apartments, including but not limited to the rules and regulations contained in the University Residence Life Handbook. Violators of such rules and regulations are subject to disciplinary action and/or termination of contract by the University.  Reasons for disciplinary action or termination include, but are not limited to: failure of the student to comply with the terms of this contract or be formally enrolled at the university; involvement of the student in actions or activities detrimental to the health, safety, welfare, or security of self or other residents, or disruptive of the residence hall community.  A housing contract may be immediately suspended and the resident required to vacate the premises when circumstances indicate that the resident’s continued presence in the living unit may constitute danger, or threat of danger, to property, the resident, or others in the housing system.

Other Debts to the University. If a student permits any debts to the University to become delinquent, the delinquency may result in the placement of a “hold order” on the student's records. In addition, the University also may suspend the student's board privileges or terminate the student's housing contract.

Imposition of Fines and Charges. Fines may be assessed to a student(s) for violation of University or Residence Life Policies and/or the Student Conduct Code. Charges for damage to residence halls, rooms, and any other university property will be assessed to the resident's student account. The signature on the housing contract indicates agreement to pay any fines or charges assessed.

Cancellation by Student prior to first date of contract period for students returning to the University.  Students must submit their contract cancellation request in writing to the Office of Residence Life. 

Full Two Academic Year Contracts (Fall Semester start date):
Cancellations received prior to May 1 will result in a forfeiture of the housing deposit.  Requests for cancellation received May 1 until June 15, including any contracts signed during that time period, for Fall Semester will result in forfeiture of the housing deposit and a $300 cancellation fee.  Requests for cancellation received after June 15, including any contracts signed on or after June 15, for the Fall Semester will result in a loss of the housing deposit and a $500 cancellation fee. 

Spring Semester Start Two-Year Contracts (Spring Semester start date):
Cancellations received prior to November 15 will result in a forfeiture of the housing deposit.  Requests for cancellation November 15 until December 15, including any contracts signed during that time period, for Spring Semester will result in forfeiture of the housing deposit and a $300 cancellation fee.  Requests for cancellation after December 15, including any contracts signed on or after December 15, for the Spring Semester will result in a loss of the housing deposit and a $500 cancellation fee.

Exceptions: The student may be granted a release of contract without forfeiture of the housing deposit or additional fees for reasons of non-enrollment (Non-enrollment refers only to students who have never enrolled in Truman), student teaching, internship, graduation, study abroad, or marriage.  New students requesting a release from contract for any of these reasons must submit a written request by May 1 for the Fall Semester and November 15 for the Spring Semester to the Office of Residence Life.  Students who are suspended or dismissed from the University will not be eligible to receive a refund of their deposit.  Students going on study abroad, internship for which academic credit is earned, or student teaching must submit a letter from the office or department that is sponsoring the program stating that the student is enrolled in the program. All exceptions not listed in this section or otherwise clarified in the cancellation policy are at the discretion of the Director of Residence Life or an agent thereof.

Cancellation by the Student during the first academic year of the contract period:  If the student voluntarily requests cancellations of the Housing Contract during the first academic year that the contract is in effect or is removed from housing for disciplinary reasons and remains enrolled in the university, the student shall forfeit the housing deposit, pay for 100% of room and board rates up to that period, 40% of room rate for the remainder of the first contract period year, and pay a $1000 termination fee.  Voluntary release from contract will only be granted if there are extenuating circumstances beyond the student’s control.  The student must submit a written request to be released from the contract.  Release from the contract can only be granted by the Director of Residence Life or an agent thereof. 

Cancellation by the Student during the second year of the contract period:  If the student voluntarily requests cancellation of the Housing Contract during the second academic year or summer sessions between academic years that the contract is in effect or is removed from housing for disciplinary reasons and remains enrolled in the university, the student shall forfeit the housing deposit, pay for 100% of room and board rates up to that period, and 40% of room rate for the remainder of the contract period.  Voluntary release from contract will only be granted if there are extenuating circumstances beyond the student’s control.  The student must submit a written request to be released from the contract.  Release from the contract can only be granted by the Director of Residence Life or an agent thereof. 

 Withdrawal from the University during the Contract period: Should the student withdraw from the University during the contract period, the student will forfeit the housing deposit and be responsible for all housing and meal charges up to the week of check-out and 40% room rate for the remainder of the semester.  Should the student withdraw during the final week of the semester or during the Winter break or Summer Break periods between academic year 1 and 2, the student will be charged a processing fee of $100 and forfeit the housing deposit. The student must check out from the residence halls within 24 hours of withdrawing from the University or incur fines for improper check-out and any other residence hall policy violations.

Reservation of Rights. Housing Contracts are for the full contract term.  Contracts are binding from the point of signature (electronic or written) in accordance with Missouri state law.  All cancellations will be processed according to the University cancellation policies.  The University reserves the right to terminate the residence hall or apartment contract of a student.  The University reserves the right to make changes in the room and board fees and the University Residence Hall Calendar at any time.  The University further reserves the right to make changes in the rules and regulations for University residence halls and colleges at any time. The University will attempt to give advance notice in the case of changes, but it shall not be required to do so.

 


Housing Appeals or Grievances          ↑ Return to Top

Residence Life offers a safe, living-learning environment where students can learn about personal and social responsibility, embrace  diversity, develop cultural and aesthetic appreciation, and experience educational and leadership opportunities. To achieve this goal, standards have been designed to promote and maintain an atmosphere conducive to community living. These community standards ensure the health, safety, and co-educational welfare of each resident and the protection of state property. Occasionally, students are charged a fee or penalty to their student account for not upholding the housing contract. These types of fees or penalties can be from contract breakage before the academic year is over, damage fees, improper room moves or check-outs, etc. When a student disagrees with a housing-based fee or penalty that is charged, students are able to submit a written appeal to Residence Life. (For appeals regarding conduct sanctions, please see the Conduct Section of the handbook.) The process for submitting an appeal regarding a housing fee or penalty is as follows:

  1. Students must submit their appeals with a fully written explanation of their reason for appeal or for their grievance, with supporting documentation to the Residence Life Office (Missouri Hall 1100) within three weeks of the applied charge or grievance occurring. This appeal will be reviewed by the Residence Life Housing Appeals Board (during the academic year) or the Coordinators for Residence Life (during the summer months). Students may be asked to submit additional documentation, if deemed necessary to review the appeal. Students will generally be notified of the appeals decision within three weeks of submitting their appeal to Residence Life.

  2. This appeal must state the reasons why the student should be exempted from fees charged for their intended purposes or from being held responsible for the policy. The appeal letter must meet two conditions:
    1. It must cite the basis of the appeal;
    2. It must provide sufficient and detailed information to support the appeal. (Failure to meet either or both of these conditions will be sufficient cause to deny an appeal.)

  3. The student can only appeal the decision of the Coordinators for Residence Life in the following circumstances:
    1. There is new information, unavailable at the time of the hearing, that is now available, and could materially impact the decision rendered by the Coordinators for Residence Life or his/her designee.
    2. “The finding of ‘responsible’ is not supported by substantial evidence.”  In other words, an appeal can argue that the evidence was not substantial enough to justify a “responsible” finding by the Coordinators for Residence Life or his/her designee.
    3. “The sanction(s) imposed is not proportionate to the severity of the violations(s).” In other words, the appeal can argue that the sanctions were inappropriate when the circumstances of the act and prior record of the student are considered.
Appeals of the Coordinators for Residence Life or Appeals Board decision will be heard by the Director of Residence Life. This appeal would be decided within fourteen calendar days after the date of the appeal letter is delivered to respond, unless there are extenuating circumstances that require additional time for the review to be considered. The Director of Residence Life’s decision will be final on behalf of the University. The decision letter will be sent via mailed to the student’s local or permanent address or may be hand delivered to the student.

On the rare occasion when the Director of Residence Life is unavailable to conduct a review of a particular case, a designee may be appointed by the Dean of Student Affairs. A Residence Life Housing Appeals Board is available during the academic year to review any appeals by students who dispute a Contract Breakage Penalty or housing charges/damages.

Appeals can be submitted in writing to:
Office of Residence Life
100 E. Normal Ave.
Kirksville, MO 63501

 

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